Careers at GFS

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Download the GFS Employment Application PDF below, fill out using Acrobat Reader and email to careers@groundsforsculpture.org with your resume, cover letter and salary requirements.

Download GFS Employment Application

 


Staff Accountant


Grounds For Sculpture is seeking a full-time Staff Accountant to join the finance team.  The Staff Accountant who works closely with and under the direction of the Chief Financial Officer. The Staff Accountant is responsible for applying accounting principles and procedures to maintain the general ledger, handle all areas of A/P, analyze financial information, prepare accurate and timely financial statements and ensure appropriate accounting control procedures.


Duties and Responsibilities:

  • Accounts Payable (file / process/ enter / reconcile)
  • Posts payroll transactions to the GL
  • Responsible for the month end review of revenue posted to Altru and determination of donor designated review, endowment restricted revenue, etc.
  • Monthly reconciliation of Altru cash receipts to GL cash accounts
  • Maintains depreciation software system and post depreciation entry to journal GL
  • Maintains schedule of accrued and prepaid expenses and deferred revenue and, post required journal entries to the GL
  • Assists with allocation of shared costs among programs maintain joint cost schedule and post monthly allocation journal entry to GL
  • Maintains Museum Store inventory records recorded through Altru software systems and recorded to GL, as well as assist with physical inventory counting
  • Assists with month and year-end closing, as well as year-end audits
  • Preparation of monthly departmental financial budget status reports
  • Maintains intercompany transactions with outsourced foodservice vendor including updating of Gift Card schedule and related reimbursements.
  • Assists development department with financial data for grants
  • Processing of 1099’s at end of year
  • Reviews and prepares credit card transactions; processing and recording transactions in Quickbooks; distributes activity of credit card transactions to card holders for coding and approval
  • Reconciles cash accounts to bank statements
  • Assist with the counting of cash and creation of deposits
  • Light office duties
  • All other duties as assigned
     

Skills:

  • Outstanding organizational, written, and verbal communication skills are required
  • Strong team player
  • Detail-oriented, with the ability to work on multiple projects under rigorous deadlines simultaneously
  • Strong critical thinking and analytical skills with attention to detail and accuracy

Requirements:

  • Minimum of 2 years professional experience in a related position
  • Bachelor’s degree in Accounting
  • Non-profit experience preferred
  • Advanced Microsoft Office skills; Quickbooks
  • Project accounting experience preferred
  • Working knowledge of networking processes and IT systems a plus



Deadline for Applicants: Wednesday, October 5, 2016. Candidates must send the following to careers@groundsforsculpture.org to be considered:

  • Cover Letter
  • Resume
  • Salary Requirements

 

 

Museum Shop Manager

Seeking a business-minded, customer-oriented, inspiring leader to manage the Museum Shop at Grounds For Sculpture. If you have a track record of successful buying and merchandising, have skillfully cultivated and motivated customer-centric sales teams, and have the dedication and drive to work in an organization committed to the belief that every person deserves access to the arts, we need you!


The Museum Shop Manager reports directly to the Director of Marketing.  The position is responsible for managing the Museum Shop and associated staff and requires work on many weekends and holidays. The Manager will oversee and conduct all Museum Shop functions including: long-range planning and day to day operations; sales and inventory management and loss prevention strategy; cash and payroll management including scheduling; creating a culture of exemplary customer service; actively participating in  creation of stable sales and profit margins including forecasting, tracking, and analytics; buying and visual merchandising of stock; creating custom product; attending trade and gift shows; positively representing GFS both on and off campus.


Duties and Responsibilities:

  • Responsible for overall look and feel of store, including attractive visual merchandising, plentiful array of mission-related merchandise, and general upkeep.
  • Acquisition of new and/or custom merchandise and replenishment of best sellers while being mindful of margins, markup, shipping/freight fees, cost to customer.
  • Personnel responsibilities including hiring, scheduling, training, employee reviews, corrective action, timeclock approval
  • Implements strategies to ensure sales staff is continually providing customer service excellence, driving sales, and realizing profit
  • Monthly sales reporting through POS system (Altru) including trends and forecasts
  • Accounting—including orders, shipments/inventory received, invoice processing, consignment agreements, monthly consignment payouts
  • Inventory management and control, including staying current with loss prevention tactics
  • Marketing and promotion of Museum Shop, coordinated with Marketing Department
  • Organizing special events for Museum Shop including trunk shows, book signings, artisan demos
  • Sales, Customer Service (including shipping orders as necessary), inventory product knowledge
  • Assisting customers as needed, including shipping phone orders, recovery, and customer service
  • Performs all other duties as assigned


Requirements:

  • 2-4 years of management and related retail experience
  • Previous experience in purchasing and strong visual display and merchandising skills
  • Working knowledge of MS Office, POS systems, scheduling system and Altru preferred
  • Proven experience with cash handling / register
  • Ability to work flexible hours including nights, weekends, mornings to support store operations
  • Strong organizational, verbal and written communication skills to manage shop functions.
  • Excellent customer service skills with a strong public relations appeal; Ability to proactively intercept, engage, and demonstrate product to customers in a positive, welcoming and outgoing manner, and able to effectively communicate product features
  • Proven ability to effectively train and oversee others
  • Ability to travel bi-annually to trade shows
  • Ability to lift up to 20lbs as required


Submit Resume, Cover Letter and Salary Requirements to careers@groundsforsculpture.org

 


Graphic Designer

Grounds For Sculpture is seeking a full-time Graphic Designer to create compelling visuals for print and online, fulfill internal and external photo requests, manage production calendars and digital assets, and more. You’ll work under exhaustive deadlines, typically have at least 12 plates in the air, and be asked to jump between projects as if your life depended on it. If you use Adobe CC like a Shaolin Warrior and read Communication Arts like it’s your life manual, read on.

The Graphic Designer works closely with and under the direction of the Director of Marketing to design graphics and visuals for the organization, for both digital and print applications.  The Graphic Designer adheres to established brand standards while bringing a fresh contemporary perspective. They are also responsible for assisting in the implementation of the overall marketing and audience development plan for Grounds For Sculpture. The emphasis of this position is on graphic design for the organization. 

Duties and Responsibilities:

  • Design and production of collateral including event guides, postcards, brochures, posters, flyers, Museum Store merchandise, etc.
  • Work directly with printers for above production, including RFQs, scheduling, file prep, flight check, etc.
  • Design of print and online advertising
  • Provide images for press and/or internal requests by request.
  • Manage design requests from varied departments and schedule time appropriately
  • Proofing and editing all received content for accuracy, consistency, and cross-promotion
  • Create web graphics for GFS site as needed.
  • Design and send e-blasts through Constant Contact, manage e-blast calendar and distribution lists.
  • Photograph and/or video select GFS events and activities for inclusion on web, marketing materials, social media, etc.
  • Support other departments with file conversions/creation as requested
  • Active team player in marketing department, generating ideas and acting as sounding board re: marketing and advertising initiatives
  • Represent the organization at meetings of local chambers, trade shows, etc. as needed

Skills:

  • Graphic design expertise
  • Must be creative and innovative with a solid visual aesthetic and ability to maintain established brand standards and visual identity
  • Outstanding organizational, written, and verbal communication skills are required
  • Strong team player
  • Detail-oriented, with the ability to work on multiple projects under rigorous deadlines simultaneously
  • Knowledge of new media, digital technologies, and current design trends across digital and print platforms

Requirements:

  • Minimum of 4 years professional experience in a related position
  • Mastery of Adobe CS products, with emphasis on InDesign, Photoshop, Illustrator
  • Ability to maintain a positive outlook while meeting or exceeding deadlines in a high-volume environment
  • Strong writing and editing skills
  • Experience working in a non-profit arts environment preferred

Candidates must send the following to careers@groundsforsculpture.org to be considered:

  • Cover Letter and Resume
  • Samples of digital and print work, including multi-page brochures, logos, sell sheets, and rack cards. Bonus points for examples of hand-drawn and digital illustration.
  • Salary Requirements


     

Director of Guest Services

The Director of Guest Services reports directly to the Executive Director and serves as a member of the senior management team.  The Director of Guest Services will be responsible to serve as a leader and advocate for innovative approaches in both museum and guest service experience at Grounds For Sculpture. The Director of Guest Services will serve as the primary liaison with the public supervising, coordinating and leading the Guest Services management team in providing a welcoming, responsive and exceptional first impression to our visitors.

The Guest Services department is comprised of a total of 37 employees that include full time, part time and seasonal staff serving 230,000 plus visitors annually. Grounds For Sculpture is seeking a strong leader with a confident public presence that has strong organizational, technical and customer service skills, is highly detail oriented, responsible and flexible.

Candidates must possess excellent communications skills, both verbal and written, be capable of carrying out a wide array of duties, and work well in a team environment. The position will require the candidate to work weekends and be available to work flexible hours, when necessary, during peak season.
 
Duties and Responsibilities: 

  • Responsible to serve as a leader and advocate for innovative approaches in museum and guest services experience
  • Responsible for supervising, coordinating and evaluating the work of the Managers of Guest Services and Manager of Events as well as leading and supporting the evaluation, hiring and training of all Guest Services staff, interns and volunteers
  • Design, develop and implement Guest Services experience for the organization
  • Actively participate in long range planning for the Guest Services department as well as institution wide strategic planning
  • Representative of GFS to members, special constituencies, partners and general public
  • Cultivate community and professional partnerships to advance GFS work
  • Responsible for the development, management and oversight of the departmental budget, the preparation of daily, weekly and monthly attendance and revenue reports, as well as other reporting and goal-setting requirements
  • Oversight and implementation of short-term and long-term Guest Services departmental policies, projects and goals
  • Work collaboratively with Finance and IT department to ensure terminal set-up, reliable operability, maintenance and hardware to facilitate ticketing and reporting needs
  • Proactively research and adopt new technology to ensure continued relevancy and efficiency with regards to operational systems including but not limited to on-line ticket sales, reporting and analytics
  • Handle visitor concerns, comments and complaints to resolution. Work closely with other departments to implement visitor surveys and audience research studies
  • Maintain a well-informed, working knowledge of the mission, activities, services, programs and exhibitions available. In addition, continuously communicate to Guest Service staff and public
  • Analyzes, identifies and monitors admission sales trends and ticket trends; Prepare annual admissions projects and statistical reports using relevant budget and admission data; Assemble and analyze relevant data, and prepare and deliver reports, detailing Guest Service activities to the senior management team and the board of trustees
  • Establish and maintain effective working relationships with all departments, staff, volunteers and the public
  • Responsible for implementing and overseeing internal communication, conduct, discipline, assessments, and staffing programs. Ensure that all Guest Service staff maintain excellent customer service standards and adhere to policies, systems and procedures
  • Oversee the development and coordination of all job-specific training and on-going education programs for the Guest Service staff, including incorporating knowledgeable and appropriate background material in coordination with Curatorial staff.
  • Works collaboratively with CFO in handling all insurance claims and interactions
  • All other duties as assigned 

 
Requirements:

  • Bachelor’s degree in relevant field with course work in business or arts administration, hospitality, management, marketing or a related field or discipline
  • Minimum 4-7 years of progressive leadership responsibility, customer service, supervisory or management capacity, preferably in a nonprofit museum and/or public garden sector
  • Working knowledge of database centered POS systems, credit card machines and office equipment
  • Proficient in MS Office Suite, Outlook, & Altru


 

Manager of Institutional Giving

Grounds For Sculpture (GFS) is seeking to hire a key member of the development team to serve as a grant strategist, writer, and relationship-builder for its foundation, corporate, state and federal giving programs. The Manager of Institutional Giving (full-time) works collaboratively with senior leadership and colleagues across museum departments to maximize grant revenue by producing complex proposals and grant applications to support museum initiatives. In addition, he/she is responsible for tracking reporting deadlines and managing the submission of reports in a timely manner, identifying new funding sources and proactively managing the cultivation and stewardship of institutional funders, with an emphasis on securing grants ranging from $5,000 to $1,000,000. The Additionally, he/she will be responsible for piloting, managing and growing GFS’ Corporate Volunteer Initiative.

Duties and Responsibilities:

  • Major responsibilities include strategizing and prioritizing funding opportunities; managing and stewarding a growing portfolio of foundation, and corporate donors, in addition to identifying and securing new institutional funding streams for exhibitions and projects.
  • Duties include preparing letters of inquiry, grant applications, grant reports, grant attachments, corporate partnership proposals and presentations, and other related grant correspondence.
  • Manages exhibition and education funding meetings: discusses prospect and funding strategies for exhibitions with curators and develops plans for funding exhibitions and programming.
  • Confers with Finance department and staff to develop program goals and objectives, outline use of funds and explain procedures necessary to obtain funding
  • Be responsible for the management of an active calendar of proposals and reports annually, gathering pertinent program and financial details from program and finance personnel
  • Assist development team with providing the data for GFS’ “Annual Year in Review” report.
  • Follow-up with web-based event inquiries from corporations, gauging interest in corporate volunteer program and event sponsorships.
  • Develop stewardship plans for foundation and corporate donors and set up; participate and coordinate in funder site visits.
  • Develop corporate volunteer outreach materials; cultivate new corporate members for volunteer projects and programs; grow volunteer engagement of current business relationships.
  • Track statistics relevant to development and provide department with written materials necessary for donor stewardship.
  • Cultivate productive working relationships with colleagues from all initiatives and departments.
  • Develop cross-functional partnerships and initiates new and productive internal and external alliances
  • Assess internal and external needs and recommends options to meet those needs.
  • Provides leadership and guidance to colleagues on a regular basis

Requirements:

  • Bachelor’s degree in Art History, English or related field.
  • At least 5 years of experience with non-profit fundraising and proposal writing, including demonstrated success with foundation and government grant applications.
  • Outstanding writing and editing skills with strong attention to detail
  • Ability to learn details and concepts quickly and work remotely, both independently and as a member of the team
  • Familiarity with technology and tools to support the development process, including databases, research tools, and Microsoft Office
  • Additional training in fundraising or grant writing preferred
  • Superb oral and written communications and interpersonal skills are a must, as is a great sense of humor
  • The ideal candidate will also have a strong understanding of the New Jersey cultural community and its funding sources, as well as experience in writing successful funding grants
  • An interest and relevant experience in art and/or education is helpful


Candidates must send cover letter, resume, and salary requirements to careers@groundsforsculpture.org to be considered.

 

Visitor Assistant, Guest Services

Grounds For Sculpture is seeking seasonal, part-time Visitor Assistants to work 25 hours per week through the month of November.

Visitor Assistant reports directly to the Manager, Guest Services.  The Visitor Assistant, Guest Services is responsible for the daily GFS operational procedures and assisting visitors. Their primary responsibilities include providing excellent customer service, selling tickets, and distributing information.

Duties and Responsibilities:

  • Welcome all visitors into Grounds For Sculpture, assist with crowd control, answer all visitor questions with the highest level of customer service at the desk and around the park
  • Collect payment for entry and process memberships
  • Direct visitors & tour/school groups in the park to exhibitions and events
  • Answer phones
  • Replenish park poems, brochures, and supplies on scheduled park walks and around the buildings
  • Assist with the parking and traffic control
  • All other duties as assigned


Requirements:

  • High school diploma
  • Excellent communication and customer service skills
  • Proven knowledge of database and POS systems
  • 1 or more years work related experience in a related field
  • Must be willing to work evenings, weekends and be flexible with schedule
  • Valid Driver’s License

 

Sales Associate, Museum Shop

Our part-time (average of 18 hours per week, maximum of 25 hours per week) Sales Associates are responsible for: providing customer service excellence (and recovery, when required); handling of sales transactions and register; stocking and display upkeep; knowledge of the facility and key products in the store, and other duties as required. As the face of the Museum Shop, they help to ensure that our guests are treated with importance and have a wonderful time during their visit to the sculpture garden. 

Duties and Responsibilities:
 
  • Actively greets all customers who enter the shop while ensuring high quality customer service and overall experience 
  • Responsible for handling sales and register functions
  • Active role in contributing to the overall store goals, while meeting individual set goals 
  • Learns and communicates all inventory “stories” related to merchandise in a mission-oriented manner
  • Learns key facts about GFS to share with guests or answer questions as relevant
  • Promote memberships and special events at Grounds For Sculpture
  • Perform all other duties as requested 
 
Requirements:
 
  • High school degree 
  • Ability to provide exceptional customer service 
  • Working knowledge of MS Office Suite, Altru (a plus)
  • 1 year of retail experience; cash handling experience 
  • Must be able to work flexible hours including; evenings, weekends, holidays and rotating shifts to support the store 
     

 
Events Concierge

Part-time position reports directly to the Manager, Corporate Engagement.  The Events Concierge will be responsible to be trained and provide tours to on a wide variety of topics related to Grounds For Sculpture including the history, evolution of self-sufficiency in 2015, membership and sponsorship opportunities, special events and brief overview of a select number of sculptures.

Duties and Responsibilities:
  • Provide historic overview and tours of GFS, rental/membership opportunities, sponsorships and orientation of GFS
  • Direct guests as needed and answer GFS related questions.
  • Work with the Development Department to meet outreach goals and objectives.
  • Adjust work schedule to meet the needs of the corporate and private events.
  • Attend staff meetings as needed to keep up to date with operations, discuss calendar events, policy, past issues for resolution and potential needs to assure a smooth event.
  • Attend periodic trainings to keep up to date with GFS exhibitions, policies and offerings.
  • Aide in overseeing private and tour groups to ensure guest, sculpture and building safety.
  • Communicate and work with tour groups to provide concierge services, greet busses, lead groups through GFS, and provide historic overview tours.
  • All other duties as assigned

Requirements:
  • Associate’s Degree
  • Bilingual preferred
  • 1 or more years work related experience in a related field
  • Working knowledge of MS Office
  • Flexible schedule; ability to work nights, weekends, mornings
  • Valid Driver’s license
  • Ability to attend off campus meetings and events
  • Excellent written, verbal and communication skills required

Please send your resume and cover letter to careers@groundsforsculpture.org.
 
 



Traffic Assistant, Guest Services

Part-time position reports directly to the Assistant Managers, Guest Services.  The Traffic Assistant, Guest Services is responsible for directing the parking and traffic at GFS during our high season. This team will work independently to ensure the safety of visitors and organization of cars and will report all parking updates through the day to the rest of the Guest Service Staff and Management.

Duties and Responsibilities:

  • Assist with parking and directing visitors cars at GFS
  • Provide accurate information, directions and superior customer service
  • Organize parking in a strategic orderly system
  • Communicate regularly with management
  • Manage directing traffic and the change of parking locations based on availability in all parking lots
  • Oversee safety of artwork and public space outdoors
  • Attend morning meetings and keep up to date on daily events happening at GFS
  • All other duties as assigned

Requirements:

  • High school diploma
  • 1 or more years work related experience in a related field
  • Must be willing to work evenings, weekends, holidays and be flexible with schedule; willing to work in various temperatures
  • Proven exceptional customer service skills, organization and attention to detail
  • Valid Driver’s License
  • Basic computer knowledge

 

Internships

Internships are open to college and graduate students interested in pursuing experience in a museum setting in their particular field. Interested applicants should submit a resume and cover letter indicating availability and areas of interest to careers@groundsforsculpture.org.